General Terms
and Conditions (GTC)

Effective: Berlin, August 2025

1. Scope and Data Protection

1.1 These General Terms and Conditions (GTC) apply to all contracts, deliveries, and services provided by Lord of Event GmbH to its clients.
1.2 Our services are generally directed exclusively at business clients within the meaning of §14 BGB (B2B). Contracts with consumers as defined in §13 BGB are only concluded in exceptional cases; in such cases, mandatory consumer protection provisions of the BGB apply in addition.
1.3 Lord of Event GmbH processes personal data exclusively in accordance with the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG). Data is only shared with third parties when necessary for contract performance (e.g., technicians, venue operators, or subcontractors). Use for marketing purposes requires explicit consent.
1.4 For online correspondence via our website, the information in the imprint and privacy policy at www.lord-of-event.de applies additionally.

2. Copyright and Usage Rights

2.1 The word and figurative mark “Lord of Event” is the property of Lord of Event GmbH.
2.2 All ideas, presentations, sketches, concepts, plans, works, and layouts created by Lord of Event GmbH are protected by copyright and remain the property of Lord of Event GmbH.
2.3 Any use, distribution, or implementation without prior written consent is prohibited.
2.4 Lord of Event GmbH reserves the right to document productions on image and sound media of any kind and to use these recordings for self-promotion or editorial purposes. This includes unlimited use in terms of time, territory, and scope.
Client rights under Art. 21 GDPR (right to object) remain unaffected.

3. Payment Terms

3.1 Lord of Event GmbH will issue an invoice for the services rendered.
3.2 All prices are quoted net, plus applicable statutory VAT.
3.3 Unless otherwise agreed, the following payment schedule applies:

  • 25% of the invoice amount upon conclusion of the contract,

  • 75% of the invoice amount within 14 days after project completion.

3.4 For contracts involving artist engagements, the client additionally bears the statutory artists’ social security contributions, any applicable GEMA fees, and event-related ancillary costs (e.g., energy, water, waste disposal).
3.5 In case of late payment, reminder fees of €5.00 per notice as well as statutory default interest (§288 BGB) will be charged.
3.6 If the client delays an installment payment by more than two weeks, Lord of Event GmbH may withdraw from the contract after setting a deadline. In this case, the client remains liable for the agreed fee minus any expenses saved.

4. Cancellation

4.1 The client may withdraw from the contract free of charge within 7 days of conclusion.
4.2 After this period, the following cancellation fees apply:

  • up to 6 weeks before the event: 10% of the total fee,

  • up to 4 weeks before the event: 60%,

  • up to 2 weeks before the event: 90%,

  • thereafter: 100%.

4.3 Lord of Event GmbH reserves the right to claim higher proven damages. The client may provide evidence that lesser or no damages were incurred.

5. Execution and Organization

5.1 Every event is based on an approved concept, a defined service description, a cost plan, and a written contract.
5.2 Within the agreed framework, Lord of Event GmbH is free in designing the program and event flow.
5.3 Event spaces provided by the client must be accessible on setup, event, and dismantling days. The client is responsible for compliance with safety, licensing, and fire protection regulations.

6. Service Disruptions and Liability

6.1 If the execution of the event is prevented by circumstances attributable to the client, Lord of Event GmbH retains the right to the agreed fee. For open-air events, the client bears the weather risk.
6.2 If service provision is prevented due to illness or force majeure, Lord of Event GmbH may withdraw from the contract and refund payments already received. Further claims are excluded.
6.3 If a venue provider fails to provide the agreed facilities, Lord of Event GmbH will assist the client in finding alternatives. Additional costs are borne by the client. If execution fails without fault on the part of Lord of Event GmbH, performance obligations lapse. Services already rendered are compensated at 20% of the agreed fee.
6.4 Liability for damages – except in cases of intent, gross negligence, or injury to life, body, or health – is limited to foreseeable, contract-typical damages.
6.5 Lord of Event GmbH accepts no liability for services or agents of third parties unless based on gross negligence or intent.
6.6 If the client insists on carrying out measures despite legal or technical objections, they indemnify Lord of Event GmbH against third-party claims.

7. Confidentiality

7.1 Both contracting parties agree to maintain confidentiality regarding confidential information.
7.2 Disclosure of fee agreements to third parties is prohibited and remains valid beyond contract termination.

8. Final Provisions

8.1 If any provision of these GTC is or becomes invalid, the validity of the remaining provisions remains unaffected. The statutory regulation shall apply in place of the invalid provision.
8.2 The exclusive place of jurisdiction for all disputes arising from this contract is Berlin, provided the client is a merchant, a legal entity under public law, or a special fund under public law.